These conditions, together with the form of application to hire accommodation at St Antony’s Catholic College, the conditional confirmation of booking and the receipted account for the hire, shall constitute the contract between the College and the hirer(s).
All applications for the hire of the premises must be on the form provided and (subject to clause 2 below) the person(s) signing the application shall be deemed to be the hirer(s). The College reserves the right to refuse any application without explanation.
2. Capacity of Hirer
Persons applying to hire College accommodation on behalf of unincorporated associations (e.g. clubs and societies), firms and companies shall:-
a) Disclose that face on the application form and indicate the name of the association, firm or company and its principal place of business or (in the case of companies) its registered office;
b) Be deemed to have authority to enter into the contract on behalf of the association, firm or company and to bind it or as the case may be its partners, members and officers.
Payment should be received by the College within 30 days of issue of invoice. Charges will be reviewed annually. The hire is made on the understanding that any increase or decrease in charges before the function date will be paid by the hirer or allowed by the College as appropriate.
4. Seating Capacity and equipment
The maximum number of persons to be admitted and conditions of access and egress, if applicable, should be supplied to the College at least seven days prior to the date of the hire. The hirer must ensure that attendees do not exceed the stipulated figures at any time during the hire. Gangways must not be interfered with in the interest of public safety. Entrances, exits, corridors and passageways must be kept clear of obstruction.
Seating, lighting and other requirements should be specified at the time of booking. No responsibility will be accepted by the College should the hire fail to do so. The hirer is responsible for equipment in or brought to the premises. The College will not accept liability for any loss or damage attributable or arising out of the presence, use or condition of such equipment.
Storage facilities for the hirers own equipment may be provided by the College only where possible.
5. Cancellation by the College
The College reserves the right to cancel any hire at any time without notice and without assigning any reason. As much notice as possible will be given. In such circumstances, the College can accept no liability for loss incurred as a result of such cancellation, but undertake to refund any payment made or would endeavour to rearrange any booking.
The College reserves the right to censor and cancel, without liability, or loss incurred as a result of such censorship or cancellation any play, sketch, lecture or any other performance or event.
6. Refusal of admission
The College reserves the right to refuse admission of any person to the premises and to require any person to leave the premises upon request by the Principal or other authorised employee of the College.
No copyright dramatic or musical work can be performed unless the license of the owner of the copyright is produced to the College before the hiring. The hirer(s) shall indemnify the College against any infringement of copyright which may occur during the hiring.
8. Indemnity and insurance
The hirer(s) agree(s) to indemnify the College against actions, proceeding, claims, damages, awards or costs in respect of loss, damage, death or personal injury occurring during the period of hire.
The above indemnity must be covered by £5,000,000 Public Liability insurance. Proof of such must be provided on return of the booking form.
Should the hirer require this insurance arranging, the College can do so through Trafford Borough Council’s insurers, at a rate of 10% of the total cost of the hire.
9. Damage to the premises
It is the hirer(s) responsibility to protect the premises during a period of hire. If any damage occurs or is sustained during a period of hire (other than damage or destruction which in the opinion of the College could not reasonably have been prevented) the hirer(s) shall forthwith indemnify the College against the same and in particular but without prejudice to the foregoing:-
i. The hirer(s) shall ensure that no nails, screws, etc. are driven into any part of the premises.
ii. The hirer(s) shall ensure that no French chalk, wax powder or crystals are applied to the hall of gym floor.
iii. The premises must be left in a clean and tidy condition any equipment used (subject to permission) must be returned to its original position.
10. Preservation of order
The hirer(s) shall not permit any drunk or disorderly conduct to take place on the premises. No unlawful gaming shall take place on the premises and the distribution of cash prizes or any announcement thereof is strictly prohibited.
Access to Police and representatives of the College
The College reserves the right of entry to the premises at any time during the hiring for the Principal and other authorised employees of the College and Police Officers who shall have full power to enforce these conditions and preserve peace and good order.
Except with prior written consent of the College:-
i. No advertising of a commercial nature shall be permitted at the premises.
ii. No advertising matter shall be placed on the exterior of the premises except on the day of the event and in any case, advertising only the event which is taking place, approved by the College and must be removed immediately after the event.
iii. The hirer(s) should, before publishing distributing or exhibiting the same, submit to the College for approval a copy of all notices and tickets to be used in connection with the hiring.
12. Compliance with College requirements
The hirer(s) must comply with any requirement imposed by the College in writing to prevent damage to the premises, disturbance to residents or for any other reason. This agreement may relate to more than one hiring.
If this requirement is not observed under this clause, on the occasion of any other such hiring, the College can review and, if necessary, limit the scope or refuse any hiring which has not yet taken place, without paying compensation to the hirer.
In addition to any matter or thing liability for which is excluded or restricted by any other condition, the College is not responsible for:-
A. Any article brought onto or left in any part of the premises
B. Theft, loss or damage to any vehicles parked in any car park provided.
14. Car Parking
It is the hirer(s) responsibility to ensure that people attending the premises comply with the College’s Conditions for car parking to ensure that such people park in a considerate manner without causing inconvenience to others.
15. Piano tuning Pianos are tuned on a regular basis
16. Agreement as Contractual only
No part of the contract between the College and the hire(s) shall create any right of property and the interest of the hirer(s) in the premises is a contractual licensee only.